Submit an Event Proposal

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CLAS considers proposals from UChicago faculty, students, and departments/units—as well as from external academic and cultural institutions—to organize or cosponsor events. These programs may include, but are not limited to, conferences, lectures, invited speakers, community engagement, art initiatives, and other events both on- and off-campus. If you wish to propose a speaker for one of CLAS’s lecture series, you are welcome to do so. We also accept proposals for a Spanish-speaking audience. 

Types of Support

CLAS provides financial and administrative support for a limited number of activities each year, which are considered on a rolling basis until funds are exhausted. Given our resources, CLAS welcomes proposals to organize small, on-campus events such as single lectures, public presentations, and panel discussions. For larger events—such as conferences, exhibits, and performances—,CLAS only accepts cosponsorship proposals and encourages applicants to seek support from other departments or institutions.

Proposal Guidelines

Proposals should include the following:

  • Event title
  • Logistical information (date, time, location)
  • Participants (name and institutional affiliation)
  • Brief description of the content and thematic relevance of the event (400 word limit). All events must have an academic or cultural significance. CLAS does not support social events.
  • Itemized project budget with (whenever available) other funding sources secured or sought.
  • If applying for sponsorship, please specify the amount of funding requested or, if applicable, the type of administrative help that is needed (e.g., publicity, logistical arrangements, accounting). All initiatives that receive funding or other forms of support must include the name and/or logo of CLAS on all printed and digital publicity.
  • Please submit your proposal as early as possible, but no later than two weeks prior to the date of your event.
  • Please note if a proposed participant has been Tinker Visiting Professor at the University of Chicago in the past five years.
  • Individual travel by UChicago faculty and students will not be considered for funding.

Please keep in mind that all activities should be free and open to the public. Please submit your proposal to Claudia Giribaldi, Outreach and Campus Program Coordinator.